User Group Meeting 2021
– online

Monday the plenary session is provided twice to accommodate time zones. Tuesday and Wednesday three tracks of split sessions are provided six times per day, so a total of 36 split sessions. The exact agenda is as follows:

As always, we begin with a plenary session, where we welcome you to the UGM 2021, present the agenda, new development and the new common interface.

Join us in one of the following two identical sessions:

You can use this link to convert the times to your local time zone: https://ugm.asimut.net/programme

Workspaces

A detailed look at the Workspaces functionality, which is a relatively new feature used by some of our customers. It allows you to create hidden “workspaces” visible to only a defined subset of users, where planning can take place out of sight of other users. The planned events can subsequently be published into the main ASIMUT system. After introducing the functionality, we will discuss the pros and cons of this feature as well as how it could be improved.

Hosted by: Monika Ziegler and Veronika Poulsen

Event CMS

A detailed look at the Event CMS module, which allows you to add custom information to each event and publish this information in different ways, e.g. as a concert calendar on your public web site. This session will start with an introduction to the module and then turn into a discussion of potential use cases and improvements to the functionality.

Hosted by: Mads Skovbjerg Paldam and Nicolas Cherencq

Scheduling in the advanced interface

A recap of the core scheduling features and some of the more advanced ways of quickly creating complex arrangements. This session is relevant for you if it has been a while since the implementation workshops and you would like to make sure you are using the system in the most efficient way when scheduling and planning events.

Hosted by: Dennis Jung Møller and John Kjøller

Workspaces

A detailed look at the Workspaces functionality, which is a relatively new feature used by some of our customers. It allows you to create hidden “workspaces” visible to only a defined subset of users, where planning can take place out of sight of other users. The planned events can subsequently be published into the main ASIMUT system. After introducing the functionality, we will discuss the pros and cons of this feature as well as how it could be improved.

Hosted by: Monika Ziegler and Veronika Poulsen

Dealing with the COVID-19 pandemic

Since the beginning of 2020, the COVID-19 pandemic has severely impacted the daily life in educational institutions all over the world. We have been impressed with how adaptable and resilient our customers have been in this crisis, which arguably has been especially severe for schools of music and performing arts. We at ASIMUT have scrambled to add a number of features to try and help in this situation. Although the situation now seems to be improving, we would like to go through these features and discuss what else we can do to prepare for such situations in the future.

Hosted by: Mads Skovbjerg Paldam and Nicolas Cherencq

The new common interface

An extended tour through the new common interface, which combines the previous public and mobile interfaces into one interface designed to work well on both mobile and desktop devices. The new common interface is where students, faculty, and staff view their schedules, book rooms, plan events and interact with ASIMUT in general.

Hosted by: Dennis Jung Møller and John Kjøller

Booking rules

A recap of the possibilities when configuring booking rules: Restricting and granting access to rooms, prioritizing certain groups in certain rooms, and defining booking horizons and quotas. Booking rules is a topic that many of our clients deal with at the time of the implementation and then leave as they are. This session gives you a chance to take a fresh look at the features available and evaluate if your existing configuration could be improved.

Hosted by: Monika Ziegler and Veronika Poulsen

Attendance

A detailed look at the attendance / absence module, which allow students and staff to report their own absences and faculty to report attendance for their classes. We look at the new common interface absence and attendance implementation and discuss potential improvements to the module.

Hosted by: Mads Skovbjerg Paldam and Nicolas Cherencq

The new common interface

An extended tour through the new common interface, which combines the previous public and mobile interfaces into one interface designed to work well on both mobile and desktop devices. The new common interface is where students, faculty, and staff view their schedules, book rooms, plan events and interact with ASIMUT in general.

Hosted by: Dennis Jung Møller and John Kjøller

Booking rules

A recap of the possibilities when configuring booking rules: Restricting and granting access to rooms, prioritizing certain groups in certain rooms, and defining booking horizons and quotas. Booking rules is a topic that many of our clients deal with at the time of the implementation and then leave as they are. This session gives you a chance to take a fresh look at the features available and evaluate if your existing configuration could be improved.

Hosted by: Monika Ziegler and Veronika Poulsen

Data privacy vs transparency

Protection of personal data is an increasing concern for many of our customers. We believe there are many advantages to making schedules generally available to all students and staff, but we also understand that not everyone finds it acceptable that fellow students and staff may view their schedule. During this session we examine the current options for limiting transparency and look at proposed future development to improve the system in this regard.

Hosted by: Mads Skovbjerg Paldam and Nicolas Cherencq

Scheduling in the advanced interface

A recap of the core scheduling features and some of the more advanced ways of quickly creating complex arrangements. This session is relevant for you if it has been a while since the implementation workshops and you would like to make sure you are using the system in the most efficient way when scheduling and planning events.

Hosted by: Dennis Jung Møller and John Kjøller

Attendance

A detailed look at the attendance / absence module, which allow students and staff to report their own absences and faculty to report attendance for their classes. We look at the new common interface absence and attendance implementation and discuss potential improvements to the module.

Hosted by: Monika Ziegler and Veronika Poulsen

Data privacy vs transparency

Protection of personal data is an increasing concern for many of our customers. We believe there are many advantages to making schedules generally available to all students and staff, but we also understand that not everyone finds it acceptable that fellow students and staff may view their schedule. During this session we examine the current options for limiting transparency and look at proposed future development to improve the system in this regard.

Hosted by: Mads Skovbjerg Paldam and Nicolas Cherencq

Arrangements and recurring events in the new common interface

The new common interface introduces the concept of the arrangement for users. For the first time, a student or faculty member can view events in the context of their arrangements. A much-anticipated next step in development of the common interface, is to allow faculty to create and edit classes consisting of recurring events, as it has long been possible in the advanced interface. We look at how such a functionality might work and what it could look like.

Hosted by: Dennis Jung Møller and John Kjøller

Sign-up

A detailed look at the sign-up functionality, which allows you to open event participant lists for members of specific person groups, so that they may sign up directly to participate. We focus on the implementation of these features in the new common interface and discuss potential improvements to the functionality.

Hosted by: Monika Ziegler and Nicolas Cherencq

Equipment module

This is a presentation of the current specifications of the equipment module to be developed. This module has been on the list of potential future developments for years and will allow you to keep an inventory of your musical instruments and other equipment in ASIMUT and associate items with events keeping track of availability and double bookings. It will also allow you to lend out items to students, faculty etc. with a return date and common interface reminders. Join the session to learn if this future development might benefit your institution and to give feedback on what is important to you in this specific context.

Hosted by: Mads Skovbjerg Paldam and Dennis Jung Møller

Ensemble module

A detailed look at the ensemble module, which allows you to plan projects for ensembles like orchestras, symphoniettas and bands including instrumentation and repertoire. We will see how to create a project importing instrumentation from Daniels Orchestral Music and how you can then subsequently plan rehearsals and concerts for the full ensemble, one or more sections or individual instrument groups.

Hosted by: John Kjøller and Veronika Poulsen

You can use this link to convert the times to your local time zone: https://ugm.asimut.net/programme

Sign-up

A detailed look at the sign-up functionality, which allows you to open event participant lists for members of specific person groups, so that they may sign up directly to participate. We focus on the implementation of these features in the new common interface and discuss potential improvements to the functionality.

Hosted by: Monika Ziegler and Veronika Poulsen

Info messages

A recap of the functionality of the info-messages module, which is one of the core event management features of the system. Info messages are text messages associated with events and directed at specific recipients – individuals, groups or persons associated with the event in a specific role. We will look at use cases and discuss how it could potentially be improved.

Hosted by: Mads Skovbjerg Paldam and Nicolas Cherencq

Dealing with the COVID-19 pandemic

Since the beginning of 2020, the COVID-19 pandemic has severely impacted the daily life in educational institutions all over the world. We have been impressed with how adaptable and resilient our customers have been in this crisis, which arguably has been especially severe for schools of music and performing arts. We at ASIMUT have scrambled to add a number of features to try and help in this situation. Although the situation now seems to be improving, we would like to go through these features and discuss what else we can do to prepare for such situations in the future.

Hosted by: Dennis Jung Møller and John Kjøller

Attendance

A detailed look at the attendance / absence module, which allow students and staff to report their own absences and faculty to report attendance for their classes. We look at the new common interface absence and attendance implementation and discuss potential improvements to the module.

Hosted by: Monika Ziegler and Veronika Poulsen

Event CMS

A detailed look at the Event CMS module, which allows you to add custom information to each event and publish this information in different ways, e.g. as a concert calendar on your public web site. This session will start with an introduction to the module and then turn into a discussion of potential use cases and improvements to the functionality.

Hosted by: Mads Skovbjerg Paldam and Nicolas Cherencq

Arrangements and recurring events in the new common interface

The new common interface introduces the concept of the arrangement for users. For the first time, a student or faculty member can view events in the context of their arrangements. A much-anticipated next step in development of the common interface, is to allow faculty to create and edit classes consisting of recurring events, as it has long been possible in the advanced interface. We look at how such a functionality might work and what it could look like.

Hosted by: Dennis Jung Møller and John Kjøller

Booking rules

A recap of the possibilities when configuring booking rules: Restricting and granting access to rooms, prioritizing certain groups in certain rooms, and defining booking horizons and quotas. Booking rules is a topic that many of our clients deal with at the time of the implementation and then leave as they are. This session gives you a chance to take a fresh look at the features available and evaluate if your existing configuration could be improved.

Hosted by: Monika Ziegler and Veronika Poulsen

Equipment module

This is a presentation of the current specifications of the equipment module to be developed. This module has been on the list of potential future developments for years and will allow you to keep an inventory of your musical instruments and other equipment in ASIMUT and associate items with events keeping track of availability and double bookings. It will also allow you to lend out items to students, faculty etc. with a return date and common interface reminders. Join the session to learn if this future development might benefit your institution and to give feedback on what is important to you in this specific context.

Hosted by: Mads Skovbjerg Paldam and Nicolas Cherencq

Scheduling in the advanced interface

A recap of the core scheduling features and some of the more advanced ways of quickly creating complex arrangements. This session is relevant for you if it has been a while since the implementation workshops and you would like to make sure you are using the system in the most efficient way when scheduling and planning events.

Hosted by: Dennis Jung Møller and John Kjøller

Sign-up

A detailed look at the sign-up functionality, which allows you to open event participant lists for members of specific person groups, so that they may sign up directly to participate. We focus on the implementation of these features in the new common interface and discuss potential improvements to the functionality.

Hosted by: Monika Ziegler and Veronika Poulsen

Dealing with the COVID-19 pandemic

Since the beginning of 2020, the COVID-19 pandemic has severely impacted the daily life in educational institutions all over the world. We have been impressed with how adaptable and resilient our customers have been in this crisis, which arguably has been especially severe for schools of music and performing arts. We at ASIMUT have scrambled to add a number of features to try and help in this situation. Although the situation now seems to be improving, we would like to go through these features and discuss what else we can do to prepare for such situations in the future.

Hosted by: Mads Skovbjerg Paldam and Nicolas Cherencq

Equipment module

This is a presentation of the current specifications of the equipment module to be developed. This module has been on the list of potential future developments for years and will allow you to keep an inventory of your musical instruments and other equipment in ASIMUT and associate items with events keeping track of availability and double bookings. It will also allow you to lend out items to students, faculty etc. with a return date and common interface reminders. Join the session to learn if this future development might benefit your institution and to give feedback on what is important to you in this specific context.

Hosted by: Dennis Jung Møller and John Kjøller

Workspaces

A detailed look at the Workspaces functionality, which is a relatively new feature used by some of our customers. It allows you to create hidden “workspaces” visible to only a defined subset of users, where planning can take place out of sight of other users. The planned events can subsequently be published into the main ASIMUT system. After introducing the functionality, we will discuss the pros and cons of this feature as well as how it could be improved.

Hosted by: Monika Ziegler and Nicolas Cherencq

Arrangements and recurring events in the new common interface

The new common interface introduces the concept of the arrangement for users. For the first time, a student or faculty member can view events in the context of their arrangements. A much-anticipated next step in development of the common interface, is to allow faculty to create and edit classes consisting of recurring events, as it has long been possible in the advanced interface. We look at how such a functionality might work and what it could look like.

Hosted by: Mads Skovbjerg Paldam and Dennis Jung Møller

Ensemble module

A detailed look at the ensemble module, which allows you to plan projects for ensembles like orchestras, symphoniettas and bands including instrumentation and repertoire. We will see how to create a project importing instrumentation from Daniels Orchestral Music and how you can then subsequently plan rehearsals and concerts for the full ensemble, one or more sections or individual instrument groups.

Hosted by: John Kjøller and Veronika Poulsen

Data privacy vs transparency

Protection of personal data is an increasing concern for many of our customers. We believe there are many advantages to making schedules generally available to all students and staff, but we also understand that not everyone finds it acceptable that fellow students and staff may view their schedule. During this session we examine the current options for limiting transparency and look at proposed future development to improve the system in this regard.

Hosted by: Monika Ziegler and Veronika Poulsen

Info messages

A recap of the functionality of the info-messages module, which is one of the core event management features of the system. Info messages are text messages associated with events and directed at specific recipients – individuals, groups or persons associated with the event in a specific role. We will look at use cases and discuss how it could potentially be improved.

Hosted by: Mads Skovbjerg Paldam and Nicolas Cherencq

The new common interface

An extended tour through the new common interface, which combines the previous public and mobile interfaces into one interface designed to work well on both mobile and desktop devices. The new common interface is where students, faculty, and staff view their schedules, book rooms, plan events and interact with ASIMUT in general.

Hosted by: Dennis Jung Møller and John Kjøller