User Group Meeting 2025
20-21 March
The Royal Conservatoire The Hague
Spuiplein 150
NL – 2511 The Hague
What is the User Group Meeting?
The ASIMUT User Group Meeting (UGM) is an annual, two day event taking place in the springtime with participation of delegates from the ASIMUT user institutions and members of the ASIMUT team. The main purpose is to discuss and prioritize future developments, promote knowledge sharing and networking among users and provide training in new functionalities. But it is not all ASIMUT – we are delighted to host a forum where staff from the world’s best run schools of music, drama and art meet, socialize and share professional knowledge and experience.
The first UGM took place in 2014 at the Royal College of Music in London. Since then we have met each year in April at a new school in a new city. Since the first UGM, participation has grown from around 30 to more than 90 delegates, traveling from Europe, Asia and North America to participate. ASIMUT is used broadly at the institutions, and the participants reflect this: The UGM is attended by schedulers, event managers, building coordinators as well as directors, heads of department and student council representatives.
The UGM is brought to you by ASIMUT software and participation is free of charge, including the meals mentioned in the agenda. The 2025 event will be hosted by the The Royal Conservatoire The Hague, which will be our second time in the Netherlands.
Participants must arrange their own travel and accommodation.
Sign up
Sign up will be available later this year. Local support agents will receive all necessary information via mail.
Download the brochure
The brochure contains the agenda as well as descriptions of the different sessions and events during the meeting.
It will be available once the sign up opens.
Plan your trip
Accommodation
Find a selection of hotels near The Royal Conservatoire here.
Transportation information
The Hague enjoys the convenience of two airports relatively close to the city center. Please explore the options below.
WhatsApp groups
Once again, we will have optional UGM WhatsApp groups, as requested by many of you previously.
Please note that messenger services are not always secure means of communication and bear that in mind when choosing to use this additional service. If you wish to be part of the group(s), please add your phone number in the signup form or contact Veronika directly at +45 53 52 38 84 and let us know what group(s) you would like to join.
Please note: If you join a group, all other members can see your phone number. WhatsApp is owned by META/Facebook and subject to their data privacy policy.
Groups:
- UGM 2025 Info: strictly for information and questions regarding program points and changes and session relevant information/exchanges.
- UGM 2025 Socializing: in this group participants can share pictures and all kinds of socializing information.
The app is available in your regular app store and is free of charge. You can find more information at https://www.whatsapp.com/.
Tourist guide
You will find all kinds of information about The Hague in English here.
Plugs
Depending where in the world you are coming from, you might want to verify if the local plugs are compatible. Click here to check.
Currency
The currency used in The Netherlands is the Euro (€). In most places, you will be able to use your regular credit card (Visa and MasterCard are most popular).
You can easily retrieve Euros from any ATM.
Benefits of participation
If you would like a comprehensive overview of the benefits of attending the User Group Meeting, for instance to obtain financial approval from your management, you can find them here.
Contact
If you have any questions regarding the User Group Meeting 2025, please feel free to reach out to Veronika.
