User Group Meeting 2022

25th – 26th April

Royal Academy of Music Aarhus

The ASIMUT UGM is an annual, two-day event taking place in the springtime with participation of delegates from the ASIMUT user institutions and core members of the ASIMUT team. The main purpose is to discuss and prioritise future developments, promote knowledge sharing and networking among users, and provide training in new functionalities. But it is not all ASIMUT – we are delighted to host a forum where staff from the world’s best schools of music, drama and art meet, socialise and share professional knowledge and experience.

The first UGM took place in 2014 at the Royal College of Music in London. Since then, we met every year in April at a new school in a new city until COVID forced us to go online 2020-2021. Now we are really looking forward to meeting up in person again in 2022, with the backup plan and option of online participation in selected sessions, for those unable to travel.

The 2022 event will be hosted by RAMA, the Royal Academy of Music in Aarhus, where the idea of ASIMUT was born while Dennis was student council president and Mads was head of public relations and technical departments. The UGM is sponsored by ASIMUT software and the host institution, and participation is free of charge, including the meals mentioned in the agenda.

Participants must arrange their own travel and accommodation.

Signing up

Sign up has ended, but feel free to join online.

Download the brochure

The brochure contains the agenda as well as descriptions of the different sessions and events during the meeting: UGM 2022 Brochure


Find the agenda of the sessions provided online here

Practical information


Find hotels in the vicinity of the UGM venue: here


How to get there

There are several airports that you can fly to in order to reach Aarhus. The following list is ordered by travel time to downtown Aarhus, from where you can easily walk to the UGM venue.

Aarhus Airport (AAR) – 45 min bus-ride – limited international flights, but frequent flights to Copenhagen Airport.

Billund Airport (BLL) – 95 min bus-ride – has regular flights to a number of major traffic hubs (Amsterdam, Frankfurt, London, Paris).

Aalborg Airport (AAL) – approximately 2 hrs combined bus and train ride or 75 min by rental car – has daily flights to a number of international destinations. More information – this page is unfortunately not available in English. Do not hesitate to contact us if you need help.

Copenhagen Airport (CPH) – 3-4 hrs by train or bus/ferry or 30 min domestic flight to Aarhus Airport plus busride to Aarhus (see above) – major international traffic hub.

Getting around

Click here to download all transport related information (in Aarhus) – Google Maps and Rejseplanen are available as Apps and provide real-time info on Danish public transportation.

Taxis are generally available (call +45 89 48 48 48 or +45 27 27 27 27) although somewhat costly – Uber and similar services are banned in Denmark.

WhatsApp Groups

Once again, we will have optional UGM WhatsApp group, as requested by many of you previously.

Please note that messenger services are not always secure means of communication; please bear that in mind when choosing to use this additional service.
If you wish to be part of the group(s), please add your phone number in the sign up form and let us know what group you’d like to join.

Please note: If you join a group, all other members can see your phone number. WhatsApp is owned by META/Facebook and subject to their data privacy policy.


  • UGM 2022 Info: strictly for information and questions regarding program points and changes and session-relevant information/exchanges.
  • UGM 2022 Socializing: here participants can share pictures and all kinds of socializing information.

The app is available in your regular app store and is free of charge. You can find more information on

Tourist Guide

This is the official Aarhus miniguide. You’ll find all kinds of information about Aarhus in Danish, English and German: Miniguide

For any further information about Aarhus and possible activities check out VisitAarhus or download the app

Additional information


If you want to stay up to date regarding any regulations or restrictions in place in Denmark you will find all necessary information here:


Depending where in the world you are coming from, you might want to verify if the local plugs are compatible.
Click here to check.


Denmark has its own currency: Danish krone (DKK).
In most places you will be able to use your regular credit card. Some bigger shops, restaurants or hotels might accept Euros but you should not count on it.
However you can easily retrieve DKK from any ATM.

You’ll find a currency converter here

And finally:

If you want some music while you travel, why not visit RAMA’s YouTube channel here