User Group Meeting 2023

30 – 31 March

Hochschule für Musik und Theater Hamburg
Harvestehuder Weg 12
20148 Hamburg

The ASIMUT UGM is an annual, two-day event taking place in the springtime with participation of delegates from the ASIMUT user institutions and core members of the ASIMUT team. The main purpose is to discuss and prioritise future developments, promote knowledge sharing and networking among users, and provide training in new functionalities. But it is not all ASIMUT – we are delighted to host a forum where staff from the world’s best schools of music, drama and art meet, socialise and share professional knowledge and experience.

The first UGM took place in 2014 at the Royal College of Music in London. Since then, we met every year in Spring at a new school in a new city until COVID forced us to go online 2020-2021. We are really looking forward to a fully ‘live’ UGM, meeting up in person again in 2023, after last year’s UGM which still was bimodal, in-person in Aarhus and online.

The UGM is brought to you by ASIMUT software and participation is free of charge, including the meals mentioned in the agenda. The 2023 event will be hosted by Hochschule für Musik und Theater Hamburg, which will be our German premiere for this.

Participants must arrange their own travel and accommodation.

Signing up

Sign up now: Sign up Form.

All necessary information will also be sent to you and your local support agent by email.

Download the brochure

The brochure contains a preliminary agenda as well as descriptions of the different sessions and events during the meeting: ASIMUT UGM 2023 brochure

Practical information


Find hotels near the Hochschule für Musik und Theater Hamburg here.


How to get there

Hamburg enjoys the convenience of an airport that is quite close to the city centre. Light railway S-Bahn, line S1 connects to central station (Hauptbahnhof), in c. 25 mins. More options for ground transportation can be found here.

Alternatively, Hamburg is very well connected to the German intercity and intercity express (ICE) system. The station nearest to Hochschule für Musik und Theater Hamburg is Hamburg Dammtor.

Getting around

For all transport-related information, check out HAMBURG CARD and find a quick guide to their network, stations served, and timetables at local public transport system, HVV, here.

For Hochschule für Musik und Theater Hamburg, nearest train stations are Hamburg Dammtor (for regional and national services), and Hallerstraße for the underground (U1). Hamburg Dammtor is a 20-min. walk; alternatively, take Bus 19 to Böttgerstraße.

Taxis are numerous and Hansa-Taxi and Taxi Hamburg (call +49 40 211 211 or +49 40 666 666) provide an efficient service.

WhatsApp Groups

Once again, we will have optional UGM WhatsApp groups, as requested by many of you previously.

Please note that messenger services are not always secure means of communication; please bear that in mind when choosing to use this additional service.
If you wish to be part of the group(s), please add your phone number in the signup form and let us know what group you would like to join.

Please note: If you join a group, all other members can see your phone number. WhatsApp is owned by META/Facebook and subject to their data privacy policy.


  • UGM 2023 Info: strictly for information and questions regarding programme, changes, and session-relevant information/exchanges.
  • UGM 2023 Socialising: in this group participants can share pictures and all kinds of socialising information.

We will open for these groups 5 days before the conference. 

The app is available in your regular app store and is free of charge. You can find more information on

Tourist Guide

The official Hamburg guide comes as a free app for Apple and Android. It contains over 2,000 sights, restaurants and offers, shipping guide, and city map. The app has additional offers and discounts if you purchase the travel ticket for public transport system, HAMBURG CARD.

For more information and activities, also visit Hamburg-Travel here; and if find yourself arrive early, why not go for a concert or a guided tour of the new concert hall, Elbphilharmonie.

Additional information

Power Plugs:

Depending where in the world you are coming from, you might want to verify if the local power plugs are compatible.
Click here to check.


Like most European countries, Germany’s currency is the EURO.
In most places you will be able to use your regular credit card but compared to Scandinavia or the UK, cash still is used more widely.

For a currency converter please go here

And finally:

If you want some music while you travel, why not visit Hochschule für Musik und Theater Hamburg’s YouTube channel here.